Five ways to create more space in your business
Time management seems to be an issue for pretty much everyone. Your to-do list is never ending and some days you don’t even know where to start. Here are five quick tips to create more space in your business to enable you the room to grow.
Get organised and use tools to automate
Easier said than done, I know! Set up your daily schedule and stick to it as much as you can.
Set up a content calendar so you know what is going out to your social media channels. This will stop the last minute panic of “Oh goodness, what am I going to post?!” accompanied with hours of searching on the internet for inspiration. Content Calendars allow you the space to breathe, having planned and scheduled in all your posts for the month. You can then focus on customer service and interaction, hopefully increasing relationships and from there, sales.
Talking of scheduling, they are worth the investment! I use HootSuite, Later, IFTTT, Dlvr.it and recurpost just to name a few. It may seem pricey, but the time you save more than makes up for it. If the time you use to post content can instead be used for a client then it has pretty much paid for itself. When pinning on Pinterest you can use Tailwind (click for £15 free credit) or BoardBooster (click for 100 free pins) to schedule out your pins for you. See my post about Tacks.io for an amazing Pinterest productivity tool to use with chore threads.
If you are on Facebook and participate in chore threads such as blog promotion or repin threads, check out the extension ‘FB Group Promo Scheduler’ on chrome. It handily sits on your task bar and you can load in all of your promo days and a quick promo script. It will even open all of the groups for you, allowing you to go in, add your link and then return to the group and finish the thread once you have achieved your goals for the day.
I use a Trello calendar to stay focused.
- I have set up a weekly board that holds a master list of things I need to do.
- I have set up an IFTTT recipe that sends starred messages to this master to do list.
- I set times to check my emails and anything that needs doing gets ‘starred’ (or flagged or whatever system your email provider uses!)
I can then assign each task to a day list so I can manage my time and tasks across the week. Recurring tasks assigned to each weekday also have a card that can then be copied to my daily board.
My ‘Daily’ Trello board is where I spend most of my time. It has the recurring tasks copied over plus the items from the master to-doo list. The board is broken up into lists called ‘Plan for the Day’, ‘Doing’, ‘Sent to client for Approval’ and, my favourite when all the cards end up there….’Done!’. This method stops me from switching tasks because I am procrastinating on one and another looks more exciting or interesting to do!
Identify your most productive time
If you are an early morning lark, then set your alarm and use that extra hour to power through the mundane tasks for the day. Doing this will set you up for a productive day working on growing your business or creating your items, knowing that the tasks are already out of the way. If you are more of a night owl, look at what you can do to start the next day fresh and organised. Keeping up with the mundane is one of the small things that can hold you back from achieving your goals. Generally, they are boring but essential!
I am a bit of a night owl – even though I have to get up and do the school run each day – so it isn’t unusual for a client to get an email from me time-stamped at 3 am! Other friends of mine get up super early – think 4 or 5 am, crazy! – and use that quiet time before the kids wake up to do the housework so they can focus on their business during the day.
Start your day the night before
At the end of your working day look at what you have accomplished and then put together a quick list of the things you need to focus on tomorrow. This means you can start the next day focused and clear of your direction.
I always end the day by updating my Trello board task list. It is also quite motivating when I can move a lot of cards over to the ‘Done’ list!
Setting up things you need the night before will save you so much time as you can jump right in without having to look around for things you have missed.
Save it for later
The great thing about the internet and social media is that there are so many sources of new and interesting information. However, these articles can lead you down a bit of a rabbit hole and suddenly half your day has been wasted! If you see a great article or video that you want to read or watch, then use the ‘save’ feature on Facebook or use an extension like Pocket or Evernote to save it for later. You can then read it when you have time to sit and browse.
I often flick through a whole load of articles once I have sat down for the night. 🙂
Avoid emails and notifications
It is important to keep on top of your emails and social media notifications but that doesn’t mean attending to them as soon as the sound pings. Set two or three slots in your daily schedule to deal with them and get it done all at once. Constantly popping back and for the between emails and facebook and your tasks is one of the biggest time wasters! Investigate using something like unroll.me if your emails are really getting out of control.
If you participate in chore threads or networking threads on Facebook, pop your link or promo down then click the three dots at the top of the post and turn OFF the notification for the thread. I will then grab the URL for the thread and pop it into a spreadsheet or on a Trello card to make sure that I can return and complete the thread later in my second slot. This is especially effective for threads that run in different time zones. When participating in promo threads, make sure to track their effectiveness to make sure you are getting the best return on investment of your time.
BONUS TIP: If you really want to get super productive and save hours of time, think about batching your blog posts.
I hope these short tips will help you create more space in your business – giving you the time to focus on growing!
P.S. If you are a blogger, you may be interested in the Lazy Bloggers Guide to Promotion – 5 Easy Ways to Increase Blog Traffic in under 30 minutes per day! It is worth it just for the list of active groups to join on both Pinterest and Facebook, alongside a weekly planner of when to post to which group!